Detailed Regulations for the Election of Directors

1. This document establishes the procedures for electing directors as provided in Article 22, Paragraph 1 of the Articles of Incorporation of the Japan Society of Tropical Medicine, a General Incorporated Association.
2. The Election Administration Committee is responsible for administrative matters related to the election of directors.
   1. The Board of Directors shall establish an Election Administration Committee as necessary. The Election Administration Committee shall consist of three directors, who shall be elected by the directors through mutual election.
   2. The Election Commission shall be dissolved upon completion of the procedure for electing its directors.
3. The Election Administration Committee must prepare the voter registry, as well as the lists of eligible candidates categorized by specialty (Basic Sciences I, Basic Sciences II, Clinical Sciences), the women’s quota, and the young professionals’ quota.
   1. Electors shall be members of the Board of Trustees for the fiscal year in which the election is held.
   2. Any council member who has reached the age of 65 as of the end of the fiscal year preceding the fiscal year in which they assume office shall not be eligible for election.
   3. For the “young professionals” category, eligible candidates shall be members of the Board of Trustees who are 50 years of age or younger as of the end of the fiscal year preceding the fiscal year in which they assume office.
   4. Candidates are classified by specialty into one of the following categories: Basic Sciences I, Basic Sciences II, or Clinical Sciences. The Election Administration Committee determines the classification based on the candidate’s declaration.
4. As a general rule, elections shall be conducted using electronic media designated by the Election Administration Committee. In unavoidable circumstances, voting by mail (anonymous) shall be permitted provided that a prior notification is submitted to the Election Administration Committee.
5. As a result of the election, the following individuals have been elected as candidates for the board of directors.
   1. A total of 12 members will be selected from each specialty. However, 4 members will be selected from Basic Sciences I (parasitology and public health animal science), 4 from Basic Sciences II (basic sciences other than parasitology and public health animal science), and 4 from Clinical Sciences.
   2. Three people selected from the women’s quota.
   3. One person selected from the “Young Talent” category.
   4. In the event of a tie in the number of votes, the younger candidate shall be ranked higher.
   5. If the same individual is eligible for election in two or more categories, priority shall be given in the following order: by specialty, women’s quota, and young professionals’ quota.
   6. For any category in which no candidates were elected in the previous election, the runner-up and subsequent candidates in that category shall be elected as director candidates in order of the number of votes received.
6. The Board of Directors shall determine the specialized categories and other necessary matters regarding elections on a case-by-case basis.

Supplementary Provisions 

The amendments to these Bylaws shall take effect on January 1, 2004. 
The amendments to these bylaws shall take effect on January 1, 2006. 
The amendments to these Bylaws shall take effect on April 18, 2011. 
The amendments to these Bylaws shall take effect on November 4, 2021. 
The amendments to these Bylaws shall take effect on November 24, 2023. 
The amendments to these Bylaws shall take effect on August 21, 2026.